CITY OF OVERLAND PARK - POSITION DESCRIPTION

JOB SUMMARY STATEMENT:

Assists the City Manager with responsibility for all facets of City's management.

Directly responsible for Operational Department(s) as assigned. Serves as the City Manager's liaison to committees,

boards or commissions as assigned. Leads complex internal, external and regional efforts. Provides professional

staff assistance to the City Manager, Deputy City Manager, Mayor, City Council, and departments on a wide variety

of tasks. Conducts broad organizational analysis and prepares reports and recommendations on a range of

municipal policies, procedures, and services. Provides supervision for operations as assigned by the City Manager.

Responds to citizen complaints/requests for service. Coordinates special projects/initiatives as assigned.

Participates in the management team for internal operating policies and financial direction of the City. Represents

the City Manager in his/her absence as assigned.

DUTIES AND RESPONSIBILITIES:

1. Serves as a member of the city's senior executive management team. Assists in developing overall

management policy and direction. May assist the City Manager in development, preparation and

administration of operating and capital budgets.

2. Serves as project leader on broad regional, organizational development and strategic planning projects

involving multiple departments, governmental partners and agencies, managing complex regional efforts

and intergovernmental agreements.

3. Directly supervises and directs all aspects of assigned operational areas.

4. Serves as contract manager, administrator, or monitor for a variety of complex agreements.

5. Serves as the City Manager's designee, liaison, or representative as assigned.

6. Investigates, interprets, analyzes and prepares recommendations in relation to proposals for new

programs, services and equipment, and other issues, policies, or proposals in need of attention. Gathers

and analyzes data on existing programs. Conducts surveys and prepares proposals including financing,

staffing, and organization requirements. Prepares comparative analysis when appropriate.

7. Serves as a member of the City Manager's financial management team to review and analyze revenues

and expenditures and prepare and monitor operating and capital budgets.

8. Oversees staff coordination and technical advising for assigned boards, committees, and commissions and

provides policy assistance and staff support. Oversees preparation of the assigned agendas. Prepares

and/or reviews staff comments regarding committee actions. Attends necessary staff, city and public

meetings during day and evening hours.

9. Represents Mayor, City Council, and City Manager at meetings, functions, community events and various

governmental, professional and civic organizations (ICMA, League of Kansas Municipalities, MARC, OP Chamber of Commerce, Economic Development Council, VisitOP, etc).

10. Coordinate community development projects and financings. Manage and supervise contract

administration, monitoring and reporting of projects and agreements in cooperation with the Law

Department.

11. Serves as an external contact to a variety of organizations. These duties may be inclusive of being a

contract administrator to oversee inter-local governmental agreements, agreements with non-profit civic

organizations, and private consulting contracts.

12. Responds to more difficult citizen complaints/requests for service. Confers with members of the public to

explain policies and programs.

13. Conducts post termination hearings in accordance with procedures outlined in the Employee Handbook.

Reviews recommendations of the Employee Grievance Board.

14. May serve as Acting City Manager in the absence of the City Manager upon delegation.

15. Assists in emergency operations and incident management activities as assigned. Generally required to report

to the Emergency Operations Center during activation in accordance with the Emergency Operations Plan.

16. The employee must work the days and hours necessary to perform all assigned responsibilities and tasks.

Must be available (especially during regular business hours or shifts) to communicate with subordinates,

supervisors, customers, vendors and any other persons or organizations with whom interaction is required

to accomplish work and employer goals.

17. The employee must be punctual and timely in meeting all requirements of performance, including, but

not limited to, attendance standards and work deadlines; beginning and ending assignments on time.

GENERAL QUALIFICATIONS

EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS

â- Bachelor's degree in Public or Business Administration or closely related field. Master's degree preferable.

EXPERIENCE

â- Minimum of ten years broad governmental experience in various aspects of municipal operations, or an

equivalent level of experience.

SKILLS

â- Excellent oral and written communication skills.

â- Ability to develop and maintain strategic relationships.

â- Ability to lead and manage teams.

â- Budget development and execution.

â- Complex problem-solving.

â- Critical thinking.

MENTAL REQUIREMENTS

â- Ability to read and comprehend city, state and federal regulations.

â- Ability to analyze complex problems and recommend possible solutions.

â- Ability to speak before the public.

â- Ability to recognize and protect confidential information.

â- Analytical skills.

â- Ability to work on several projects at once.

â- Diplomacy and judgment.

â- Good listening skills.

PHYSICAL REQUIREMENTS

â- Travel outside of the office locally and out of state.

â- Sit for extended periods of time.

â- Ability to make and receive phone calls.

â- Hand and eye coordination adequate to input computer.

SUPERVISORY RESPONSIBILITY (Direct & Indirect)

Direct:

â- Department Heads and/or other staff as assigned.

Indirect:

â- Subordinate staff to direct reports.

â- Serve as an example for all city staff.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.