JobDescription


Job No:	429	Band / Level:	GRADES EXEMPT - K
FSLA Status:	Exempt	FT / PT / Seasonal:	Full-Time


Positions for Job 429
Position		Department	Cost Center	Reports To
Assistant Director, Parks & Recreation	835	Parks and Recreation Services	Parks and Rec Administration 5010	Director, Parks & Recreation	77
Assistant Director, Parks and Recreation	1283	Parks and Recreation Services	Parks and Rec Administration 5010	Director, Parks & Recreation	77

Summary

Assists the Director of Parks and Recreation with Division Head responsibilities. Has direct responsibility and supervision for departmental divisions as assigned. Provides professional staff assistance to divisional teams, special interest groups, community organizations, organizational departments and outside agencies on a wide variety of tasks. Conducts broad organizational analysis and prepares reports on a range of operational policies, procedures, and services. Participates in the management team for internal operating policies and the financial direction of the department.

Duties and Responsibilities

Directs and manages assigned divisions, services and activities of the Parks and Recreation Department. Division responsibilities will include areas within the following focus groups: Aquatics, Arboretum & Botanical Gardens, Arts & Events, Community Centers, Customer Service, Farmers' Market, Farmstead, Golf Courses, Parks & Forestry and Soccer Complex. Divisions will be divided between the departments two Assistant Directors and the Department Director. Rotation of assigned divisions should be anticipated.
Serves as a principal advisor to the Director, Parks and Recreation on all department matters. Supports the Director in undertaking special assignments on matters of specific interest/concern. Acts as Director, Parks and Recreation in the absence of Director.
Serves as a member of the Parks and Recreation Department's senior management team.
Serves on organization committees and councils as assigned.
Responds to and resolves difficult and sensitive resident inquiries and complaints.
Reviews of various issues, special events, and other projects as assigned.
Assists the Director in the development and administration of the department's operating budget, Capital Improvement Program, long-range planning goals and objectives, policies and procedures.
Investigates, interprets, analyzes and prepares recommendations in relation to proposals for new programs, services, equipment, and other issues, policies, or proposals. Conducts surveys and prepares proposals. Prepares comparative analysis when appropriate.
Oversight of the coordination and management of the volunteer program associated with the appropriate division's operation.
Provides assistance to Division Managers and Supervisors as needed.
Assists in administering the operating agreement with the Arts and Recreation Foundation of Overland Park.
Provides staff support to the Arts and Recreation Foundation of Overland Park.
Assists in the coordination, preparation, analysis, and implementation of the department's annual operating, equipment and capital budget.
Investigates complaints and requests for services, and confers with members of the public to explain policies and programs. Contact residents or complainants to comprehend the situation. Contact appropriate staff members as necessary.
Represents the Department at meetings, functions, community events and various governmental, professional and civic organizations, and may act as representative to the Arts and Recreation Foundation of Overland Park.
Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of recreational services program development and implementation.
The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organizations with whom interaction is required to accomplish work and employer goals.
The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.
Assists with emergency management operations as needed.

General Qualifications

EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS:

Bachelor's degree in Parks and Recreation Administration, Business Administration or a related field of study, or an equivalent combination of formal education and experience required.

Professional certification in Parks and Recreation or related fields is preferred.

EXPERIENCE:

Minimum of five years supervisory experience in recreation programming or parks management, facilities management in municipal or non-profit operations, at the supervisory level.

Experience working in an accredited parks and recreation system is preferred.

SKILLS:

Organizational skills.

Project management skills.

Problem solving skills.

Event planning.

Self-motivated.

Interpersonal and customer service skills.

Working knowledge of windows-based PC software applications and Google Docs.

Good oral and written communication skills.

Basic math & accounting skills.

Good listening skills.

Attention to detail.

Supervisory skills.

Time management skills.

Public speaking/presentation skills.

Energetic, enthusiastic team player with excellent people management and leadership skills.

Entrepreneurial spirit.

Proficiency in complex, multi-stakeholder operations.

Relationship-management skills with the ability to communicate through a culturally diverse setting.

MENTAL REQUIREMENTS:

Ability to read and comprehend city, state and federal regulations.

Ability to analyze complex problems and recommend possible solutions.

Ability to speak before the public.

Ability to recognize and protect confidential information.

Analytical skills.

Ability to work on several projects at once.

Diplomacy and judgment.

Good listening skills.

PHYSICAL REQUIREMENTS:

Travel outside of the office locally.

Sit for extended periods of time.

Use of phone.

Data entry on keyboard.

SUPERVISORY RESPONSIBILITY (Direct & Indirect):

Direct: Divisions as assigned.

Arboretum & Botanical Gardens

Arts & Events

Aquatics

Community Centers

Customer Service

Deanna Rose Children's Farmstead

Farmers' Market

Golf

Parks & Forestry

Soccer Complex

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.