Assistant to the City Manager
Job No:
12
Band / Level:
GRADES EXEMPT - G
FSLA Status:
Exempt
FT / PT / Seasonal:
Full-Time
Positions for Job 12
Position
Department
Cost Center
Reports To
Assistant to the City Manager
63
City Manager
City Manager 1210
Assistant City Manager
7
Summary
JOB SUMMARY STATEMENT: Provides professional staff assistance to the City Manager, Mayor, City Council, Deputy City Manager, Assistant City Manager and departments on a wide variety of tasks and projects. Assists with conducting analysis and preparing reports on a range of municipal policies, procedures, and services. Participates in executive management team for internal operating policies and financial direction of the City. Completes other duties and projects as assigned.
Duties and Responsibilities
DUTIES AND RESPONSIBILITIES:


Serves as a professional staff resource to the City Manager and City Management Staff.


Performs special research and project assignments including collection, compiling and analyzing complex information from various sources on a variety of topics. Prepares reports which present and interpret data, identify alternatives and makes policy recommendations.


May serve as project manager on reviews of various issues or special projects internal to the organization, and special events, such as Forward OP implementation, going on in the community.


Provides assistance to departments and department heads as needed and for special project assignments.


Supervises and coordinates work for the two Executive Assistant positions in the City Manager's Office.


Provides assistance and support in preparation of the annual operating budget and five-year financial planning process including preparation and review of the five-year capital improvements and maintenance plans.


Assists in preparation of agendas and staff reports for City Council and Council Committees.


May represent the City at local, regional and national meetings, compliance inspections, and local task forces on issues that may impact the community and city organization.


May represent Mayor, City Council and City Manager at meetings, functions, community events and various governmental, professional and civic organizations.


Assists with various special projects as assigned.


Responds and participates to City emergency operations and incident management as directed.


The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organization with whom interaction is required to accomplish work and employer goals.


The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.


The above duties and responsibilities includes those tasks, physical and mental requirements, visual requirements, unique physical surroundings and mental/cognitive requirements listed in the Position Description Questionnaire and Task Analysis Worksheet.
General Qualifications
EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS:

Bachelor's degree in Public or Business Administration or additional equivalent experience. Master's degree in Public Administration preferred.

Must possess an appropriate, valid drivers' license and maintain an insurable driving record.


EXPERIENCE:

Two-three years of responsible experience in municipal administrative work, or an equivalent level of experience and education.


SKILLS:

Excellent oral and written communication skills, to include public speaking.

Analytical skills including research skills, ability to interpret data, ability to conceptualize, ability to analyze

information, and ability to write formal recommendations based on findings.

Basic math and accounting skills.

Ability to use spreadsheet, word processing and other computer programs.

Demonstrates emotional intelligence.

Relationship building.

Ability to Interpret state statutes and municipal codes.


MENTAL REQUIREMENTS:

Ability to work independently.

Good listening skills.

Ability to read and comprehend city, state and federal regulations.

Ability to analyze complex problems and recommend possible solutions.

Ability to speak before the public.

Ability to recognize and protect confidential information.

Ability to assess a situation and use judgement in responding.

Abstract and logical reasoning.

Ability to prioritize and manage multiple tasks and projects.


PHYSICAL REQUIREMENTS:

Hand and eye coordination adequate to use computer.

Ability to make and receive phone calls.

Travel locally and outside of the state.

Ability to sit and be attentive for extended periods of time.

Ability to speak clearly and distinctly.


SUPERVISORY RESPONSIBILITY (Direct & Indirect):

Direct
- City Manager Office support staff and Management Intern in the City Manager's Office.



The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job