CITY OF OVERLAND PARK - POSITION DESCRIPTION
JOB SUMMARY STATEMENT: Performs professional and administrative analytical, technical and managerial duties, including planning, coordinating, development of and review of interdepartmental budgeting and long-term financial planning processes. Manages the City's budget and transparency system. Coordinates the acquisition, analysis and processing of intergovernmental revenue, expenditures and capital requests. Implements and monitors budgetary, fiscal and programmatic reporting.
DUTIES AND RESPONSIBILITIES:
Assists with the preparation of schedules, manuals and forms necessary in the City's budget, capital improvements program and maintenance program processes.
Acts as system administrator of the City's budget development and transparency systems within the Questica Budget software.
Assists in development of the City's annual operating budget. Coordinates development of budget guidelines, base budget structure and other information related to budget planning and management.
Interacts with department directors and other City personnel by providing budgetary guidance and reviewing submitted budgets for completeness, accuracy and adherence to guidelines.
Assists in the development of the five-year Capital Improvements Program (CIP) and Maintenance Program (MIP). Coordinates the CIP and MIP update and development processes. Interacts with department directors, division managers and City management in CIP & MIP development and review processes.
Analyzes budget and capital/maintenance project requests and recommends appropriate action. Evaluates impact of budget/project changes on the five-year financial forecast and financial standards and advises City management of the impact of those changes. Monitors financial standards and recommends necessary actions to stay within standard limits by developing and devising various financial scenarios based on altering financial assumptions.
Coordinates preparation of budget/CIP/MIP working papers and legal documents. Coordinates completion of the City's annual budget document and submission to the Government Financial Officers Association.
Coordinates data gathering, evaluation of information and makes recommendations to management on various fiscal issues. Analyzes impact of legislative changes to City's financial standing. Formulates reporting comparing the City's financial standing to other appropriately sized and rated cities. Analyzes information and provides the Governing Body with appropriate information.
Conducts studies on improving organizational effectiveness, performs various cost/benefit analysis and develops cash-flow projections for fee-funded activities.
Implements and manages City's public-facing budget and fiscal transparency/education programs.
Keeps abreast of current financial theory and practice information and governmental accounting development/trends. Attends professional training courses and seminars, reads and reviews professional and governmental publications.
The employee must work the days and hours necessary to perform all assigned responsibilities and tasks, including attendance of evening meetings as required. Must be available to communicate with City Management, the Governing Body, the public and any other persons or organization with whom interaction is required to accomplish assigned work and support city goals.
The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled after-hours work, when applicable.
The above duties and responsibilities include those tasks, physical and mental requirements, visual requirements, unique physical surroundings and mental/cognitive requirements listed in the Position Description Questionnaire and Task Analysis Worksheet.
EDUCATION & SPECIAL LICENSE (S)/CERTIFICATIONS:
Bachelor's degree in public administration, finance, accounting, business or a related field of study; or an equivalent combination of work experience and formal education. Master's degree in any of the areas of public administration or finance preferred.
Minimum of one to three years of progressively responsible professional experience in budget, financial management and policy analysis; experience in government budget preparation and program analysis preferred.
1. Knowledge of current budgetary techniques, concepts and procedures applicable to local government.
2. Knowledge of governmental accounting practices, procedures and local governmental financial information systems.
3. Ability to effectively communicate, both orally and in writing, financial concepts and information to persons with varying level of financial competence.
4. Effective negotiation and listening skills.
5. Must be detail-oriented and have exceptional management, leadership, and organizational skills.
6. Knowledge and application of current and emerging software, technologies, strategies and process used to optimize the efficiency and effectiveness of organizations.
7. Demonstrated organizational skills.
8. Demonstrated analytical skills.
9. Manual dexterity.
10. Ability to establish and maintain effective working relationships with coworkers, city officials and the public.
11. Ability to work in environment with constant interruptions.
1. Ability to read and comprehend City policies and procedures and state and federal laws.
2. Ability to analyze financial data and make recommendations based on findings.
3. Ability to work on several projects at once.
4. Alpha and numeric recognition.
5. Ability to learn and use multiple computer programs.
6. Ability to concentrate on detail work for extended periods of time.
7. Diplomacy and judgement.
1. Hand and eye coordination adequate to input computer.
2. Visual acuity and stamina adequate to review alpha/numeric data and spend long periods viewing a computer screen.
3. Ability to sit and be attentive for an extended period of time.
SUPERVISORY RESPONSIBILITY (Direct & Indirect):
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.