Deputy Court Administrator | | | | | | | | | | | | | | | Deputy Court Administrator | | | | | |
| | | | JOB SUMMARY STATEMENT: Provides direct supervision to all Municipal Court clerks and manages operational
procedures related to daily court business. Manages program operational procedures to ensure effective completion
of goals. Assists in the development of annual budget and performance measures for the department. Assists Court
Administrator with oversight of the entire department and acts on behalf of the Court Administrator in his/her
absence. Provides support and supervision to the Court Services Program and staff, as directed by the Court
Administrator.
| Duties and Responsibilities |
Supervises all Municipal Court clerks. Hires, selects, and trains all clerical staff member performance. Provides
coaching, conducts corrective counseling, scheduling, and duty assignments. Processes payroll and leave requests
for all direct reports. Investigate complaints and take action as needed. Supervises, directs and advises the
Assistant Court Administrator, as directed by the Court Administrator.
Ensures compliance with operational policies and procedures as mandated by the department, city, and state.
Monitor's clerical work activity and audits case files to assure proper completion of all documents and facilitation of
judge's orders.
Ensures that all required daily, weekly, and monthly financial reports and completes financial tasks including the
bond ledger/log, restitutions, invoice processing, budget preparation, and reconciling the daily deposit with
financial activity reports, and is accountable for the division's financial operations
Serves as technical manager/administrator of the Court Case Management System. This includes serving as
technical IT liaison for all Case Management System issues, modifications and updates of court software tables and
forms.
Serves as the liaison with the Law Department and the Police Department for the addition, amendment and repeal
of ordinances in the Municipal Code, coordinating with the judges to determine fines are applicable and any codes
are necessary for reporting to outside agencies such as KDOR and the KBI.
Oversees daily operations of the court by establishing all court dockets, maintaining all office equipment, ensuring
that all clerk's office duties are covered, within policy, the coordination of the police officers' court appearance
schedule and new citations are imported on a daily basis.
Provides oversight for all daily cash handling and required change orders. Processes Cash bond entries. Processes
refunds as required. Investigates and responds to the Credit Card Processor regarding chargebacks.
Investigates and resolves sensitive inquiries and complaints within the department.
Assists Court Administrator and/or Presiding Judge in special projects as assigned.
Creates, updates, organizes and implements court processes.
Serves as liaison with the Police Department for court related ticketing software issues.
Manages and participates in the development of policies and priorities for assigned programs; recommends
and administers policies and procedures.
Participates in the development of the department's annual budget including goals and objectives, performance
measures and participates in the forecast of funds needed for staffing, equipment, materials and supplies as directed
by Court Administrator.
Acts as Court Administrator in the absence of Court Administrator.
Performs some or all of the duties of the position of Court Administrator, as directed by the Court
Administrator. Performs any other duties as required during emergency and/or incident operations.
The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be
available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers,
vendors and any other persons or organizations with whom interaction is required to accomplish work or goals.
The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to,
attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks,
where applicable.
| | EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS:
Bachelor's Degree in Public Administration, Business Administration, Human Services or related
field. Masters level preferred. Kansas Licensed Addiction Counselor (Behavioral Sciences Regulatory
Board BSRB) preferred.
Access to the Kansas Criminal Justice Information System (KCJIS) is required, so the following KCJIS requirements
apply:
Must be at least 18 years of age.
Must not have any felony or serious misdemeanor conviction(s).
EXPERIENCE:
Minimum of three years professional experience in a criminal justice or legal setting required.
Three to five years leadership, management and/or supervisory experience required.
SKILLS:
Leadership skills.
Relationship & team building skills.
Skill in balancing the needs of clients and the general public.
Good oral and written communication skills.
Ability to train, coach and guide others.
Group presentation skills.
Technical/computer skills.
Ability to perform all job duties within a limited time frame.
Ability to perform all job duties with a high degree of accuracy.
MENTAL REQUIREMENTS:
Ability to read and comprehend city, state and federal regulations.
Ability to analyze complex problems and recommend possible solutions.
Analytical skills.
Organizational skills.
Tact and diplomacy.
Ability to work in a hectic environment with many interruptions.
Ability to breakdown complex issues to individual steps.
Ability to recognize and protect confidential information.
PHYSICAL REQUIREMENTS:
Ability to speak to an individual or group for an extended period of time.
Ability to make and receive phone calls.
Hand and eye coordination adequate to input computer and to review alpha/numeric data.
SUPERVISORY RESPONSIBILITY (Direct & Indirect):
Direct:
Court Clerk, Senior
Court Clerk Part- time and/or contract employees
Others as Assigned
Indirect:
Probation Officer
Court Clerks
Substance Abuse Specialist
Probation Officer/Substance Abuse Specialist
The preceding job description has been designed to indicate the general nature and level of work performed by
employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all
duties, responsibilities, and qualifications required of employees assigned to this job. |
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