Deputy Court Administrator


Court Administrator (41)


Municipal Court


Court Services 1320









JOB SUMMARY STATEMENT: Provides overall supervision and management of Court Services program and staff. Supervises, directs and advises Court Supervisor in their training and assignments, as directed by the Court Administrator. Manages program operational procedures to ensure effective completion of goals. Obtains and maintains all aspects of program certification and compliance with regulatory agencies. Performs some or all of the duties of the Court Administrator, as directed by the Court Administrator. Develops the annual budget and performance measures for the department. Assists Court Administrator with oversight of entire department and acts on behalf of the Court Administrator in his/her absence. Serves as the departments safety coordinator and is a member on the City's Safety Council.


Provides overall supervision and management of the Court Services program. Supervises, directs and advises the Court Supervisor in their training and assignments, as directed by Court Administrator. Provides staff development opportunities and ensures that each employee receives training needed to maintain both expertise and professional credentials. Assures that staff interaction with program clients is compliant with program policies and procedures. Investigates and resolves sensitive inquiries and complaints within the department.

Develops and implements program goals, objectives, and operational procedures. Identify and implement evidence-based practices as appropriate. Ensures commitment to public safety and efficient enforcement of court orders are central to all operations. Implements procedures that effectively enhance workflow and delivery of program services.

Maintains ongoing communication with the administrative prosecutor and relevant members of the police department to ensure coordination of services to customers and the community. Interacts with other city departments as required for management of staff and facility.

Participates in the development of the departments annual budget including goals and objectives, performance measures and participates in the forecast of funds needed for staffing, equipment, materials and supplies as directed by Court Administrator.

Obtains and maintains all aspects of State license and program certification; reviews and interprets regulations and statutes related to probation, parole, and drug/alcohol program services to ensure effective implementation of required changes.

Maintains ongoing relationship with other community agencies. Represents the Court and the City on community committees related to regulation of drug and alcohol treatment services in Johnson County. Attends and participates in professional group meetings: stays abreast of new trends and innovations in the field of Municipal Courts, Court Services, and Substance Abuse program developments and implementation.

Coordinates and implements all Municipal Court community prevention and outreach activities. Ensures that all activities are reflective of the goals and objectives of the Municipal Court.

Provides direct client services as necessary.

Manages and participates in the development of policies and priorities for assigned programs; recommends and administers policies and procedures.

Acts as Court Administrator in the absence of Court Administrator.

Performs some or all of the duties of the position of Court Administrator, as directed by the Court Administrator. Performs any other duties as required during emergency and/or incident operations.

The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organizations with whom interaction is required to accomplish work or goals.

The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.

Safety Coordinator Responsibilities:

The Department Safety Coordinator shall execute and / or ensure that the following roles and responsibilities are performed.

Verifies that employees obey all safety rules and instructions.

Inspects and corrects unsafe conditions or practices. Promotes safety awareness and encourages a proper safety attitude by example.

Inspects work facilities and equipment for proper housekeeping.

Instructs employees how to select the right tool and equipment for the job and how to use them safely.

Reports serious injury/illness and property damage incidents to the Administrator, Safety & Loss Prevention immediately and follows up with an Incident Investigation Report within forty-eight (48) hours. Coordinates first aid or medical attention.

Authorizes employees to use, adjust, alter, and repair equipment in a safe manner and to utilize lockout / tagout procedures as necessary.

Supervises the procurement and distribution of personal protective equipment and verifies that it is kept in good condition.

Accompanies the City safety professional during yearly safety audits / inspections, and makes recommendations.

Recommends appropriate discipline of department employees for violating safe work practices.

Instructs employees in the proper lifting techniques.

Verifies that employees know and understand Material Safety Data Sheets (MSDS) for the chemicals that they are working with.

Establishes an annual safety training calendar of programs and training to be presented during safety meetings.

Establishes safety training for interdepartmental operating procedures and standard operating procedures.

Coordinates defensive driving course training for City drivers.

Must be familiar with evacuation procedures and firefighting equipment locations and their proper use.

Safety Council Responsibilities:

Reviews monthly citywide incident summaries. Where appropriate, recommends preventive measures to reduce reoccurring injuries and accidents.

Reviews all incidents involving city employees to determine whether such incidents were preventable or non-preventable and submits findings and conclusions to the responsible department director.

May participate in Appeal Process for preventable accidents.

Assists City's safety professional in evaluating Interdepartmental Operating Procedures.

Evaluates supervisor/employee accountability for safety and loss prevention measures.

Encourages and reviews all safety suggestions submitted to the City's safety professional. Acknowledges, in writing, all safety suggestions submitted to the Council for consideration along with the outcome of each suggestion.

Participates in safety training to include hazard identification and incident investigation.

Assists safety professionals with coordinating the City's Midyear Safety Event.



Bachelor's degree in Social Work, or related Human Services field required. Masters level preferred.

Kansas Licensed Addiction Counselor (Behavioral Sciences Regulatory Boardâ€"BSRB).

Access to the Kansas Criminal Justice Information System (KCJIS) is required, so the following KCJIS requirements apply:

Must be at least 18 years of age.

Must not have any felony or serious misdemeanor conviction(s).


Minimum of three years professional experience in a criminal justice or legal setting required.

Three to five years leadership, management and/or supervisory experience required.


Leadership skills.

Relationship & team building skills.

Skill in balancing the needs of clients and the general public.

Good oral and written communication skills.

Ability to train, coach and guide others.

Group presentation skills.

Technical/computer skills.

Ability to perform all job duties within a limited time frame.

Ability to perform all job duties with a high degree of accuracy.


Ability to read and comprehend city, state and federal regulations.

Ability to analyze complex problems and recommend possible solutions.

Analytical skills.

Organizational skills.

Tact and diplomacy.

Ability to work in a hectic environment with many interruptions.

Ability to breakdown complex issues to individual steps.

Ability to recognize and protect confidential information.


Ability to speak to an individual or group for an extended period of time.

Ability to make and receive phone calls.

Hand and eye coordination adequate to input computer and to review alpha/numeric data.

Ability to visually inspect the appearance and movements of clients.

Ability to detect various odors.



Probation Officers.

Substance Abuse Specialist.

Court Clerk- Court Services Division.

Part-time and/or contract employees.

Court Supervisor, as directed by the Court Administrator.

Indirect: (As directed by the Court Administrator)

Assistant Supervisor, Municipal Court.

Senior Court Clerks.

Court Clerks.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.