CITY OF OVERLAND PARK - POSITION DESCRIPTION

JOB SUMMARY STATEMENT: Provides management oversight of the Department's comprehensive municipal fleet maintenance and repair program. Supervises the work and professional development of fleet maintenance staff. Plans and executes the repair and maintenance of assigned city vehicles. Develops recommended fleet management practices. Manages the collection of fleet data and inventory control of vehicle parts, work tools and equipment. Performs analytical assessment of fleet maintenance practices and replacement needs. Supervises the centralized operation of fuel and washing facilities for city vehicles. Prepares technical specifications and administers the purchasing of vehicles, operating supplies and services. Effectively communicates and coordinates fleet section activities with internal and external customers. Participates in emergency management operations as required.

DUTIES AND RESPONSIBILITIES:

Manages and participates in the development and implementation of goals, objectives, policies, procedures, and priorities for the Division, Department, and City. Establishes policies and priorities for the methods, materials, tools, and equipment used in the maintenance and repair of heavy equipment and vehicles. Assists with preparation and administration of the Division's budget. Recommends allocation of fiscal resources. Maintains annual fleet expenses to budgeted levels as directed.

Prepares, recommends, prioritizes, assigns, and executes the types and level of maintenance and repair activities performed in the fleet maintenance program. Provides direction for accomplishment of duties and activities and follows through on staff completion. Inspects work as needed to ensure time schedules and work quality standards are being met. Initiates corrective actions to resolve problems. Effectively coordinates vehicle maintenance and repair work, between multiple City Departments, to optimize customer service. Responsible for promoting a positive work environment and a culture of customer service among fleet staff.

Oversees procurement, acquisition, maintenance, replacement, repair, and disposition of equipment, tools, supplies, and parts used by the Division. Manages and reviews inventory levels, usage patterns, purchasing, and accounting. Advises and instructs on amounts and items to be purchased. Approves orders. Performs cyclic inventories and yearly audits. Responsible for the equipment and tools assigned to the fleet section; ensures tools and equipment are properly maintained, accounted for and used in a safe manner.

Develops job descriptions, selects, trains, supervises, and mentors skilled mechanics and administrative support staff. Establishes performance objectives, reviews performance and counsels employees on performance-related issues as required. Recommends merit adjustments, bonuses, promotions, reclassifications, transfers, and disciplinary actions. Resolves work problems, interprets, and enforces administrative policies.

Develops and measures principles of applying and evaluating industry time standards relating to the repair and maintenance of a wide variety of automotive, heavy-duty, construction, public, and emergency services equipment. Utilizes a city-wide equipment management information system to control parts inventory, work standards, preventive maintenance schedules, inspections, and cost accounting; oversees the operation, function, and accuracy of the fleet asset and work order database. Establishes and advises on performance measurement objectives for the program. Prepares reports for project performance analysis and performance measurements.

Meets with operating department personnel to determine their equipment, vehicle, and transit requirements; writes the requirements into formal technical specifications preparatory to advertising the specifications for competitive bid. Develops proposals and recommendations for short- and long-range fleet management strategies, including vehicle replacement scheduling. Coordinates the delivery schedule of outsourced purchases with vendors and oversees their quality control inspection and final acceptance.

Evaluates fleet maintenance outsourcing needs and establishes cost effective outsourcing practices. Oversees the maintenance and operation of the City's fuel supply and car washing contracts for vehicles.

Directs fleet operations during major emergencies such as storms, floods, and other natural disasters. Coordinates and communicates equipment status and availability for snow removal program. Supervises shop and field operations during snow events. Maintains positive relations with the news media during snow removal operations.

Promotes the overall safely of Division employees. Trains and instructs crews regarding safe work habits, procedures, and equipment. Oversees use and maintenance of shop area, office, and yard facilities. Inspects facility and workstations to verify safety procedures are being followed and ensure a safe and healthy work environment. Updates safety rules and regulations and standard operating procedures as required. Reviews accident reports and directly investigates major

Attends and presents Fleet-related discussion and action items at various staff, committee, and council meetings. Represents the Department and the City of Overland Park at various professional organizations and public service steering and planning committees.

The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organization with whom interaction is required to accomplish work and employer goals.

The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.

GENERAL QUALIFICATIONS

GENERAL QUALIFICATIONS

EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS:

Associate's degree or an equivalent combination of formal education and work experience in business management, public administration, automotive technology, or other related field required.

EXPERIENCE:

Five years of increasingly responsible experience in Fleet Management required, ten years preferred.

2 years of supervisory experience in the automotive/heavy equipment repair field; or an equivalent level of education and work experience.

Experienced in the use and application of Microsoft Word and Excel products and/or the Google Suite products.

Experience working in EnerGov software, Lucity and Crystal Report knowledge is preferred.

SKILLS:

Good oral and written communication skills.

Analytical skills.

Attention to detail.

Basic mathematical and accounting skills.

Computer software skills in word-processing and spreadsheets.

Facilitation skills.

Human Relations/Interpersonal skills.

Project Management skills.

Supervisory skills.

Time Management skills.

Good listening skills.

MENTAL REQUIREMENTS:

Diplomacy and judgement.

Ability to meet deadlines.

Ability to recognize and protect confidential information.

Ability to prioritize multiple tasks.

Ability to read and comprehend federal, state, and local policies and regulations.

Ability to carry out assignments through oral and written instructions.

Ability to work independently.

Ability to work in hectic environment with many interruptions.

Ability to learn and understand computer software applications.

Alpha and numeric recognition.

Mechanical aptitude.

Ability to analyze safety situations.

Ability to analyze problems and recommend possible solutions.

Ability to train and guide others.

Ability to read and interpret blueprints and write specifications.

PHYSICAL REQUIREMENTS:

Ability to reach, stand, bend and stoop.

Ability to make and receive phone calls.

Ability to operate City vehicles.

Ability to operate power and/or hand tools.

Hand and eye coordination adequate to input computer and typewriter.

Exposure to temperature extremes.

Exposure to chemicals, fumes, dust and smoke.

Exposure to loud noises.

Ability to distinguish smells.

SUPERVISORY RESPONSIBILITY (Direct & Indirect)

Direct:

- Equipment Mechanics

- Fleet Analyst

- Inventory Control Clerk

- Inventory Control Specialist

- Assistant Fleet Supervisor

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.