CITY OF OVERLAND PARK - POSITION DESCRIPTION

JOB SUMMARY STATEMENT: The HRIS Analyst partners with HR directors and their customers to analyze work process design and flow, improve processes and leverage the return on technological capabilities. The HRIS Analyst builds project plans, ensures adherence to project schedules, maintains a systems orientation and can work effectively with peers to set technology priorities and conduct long-term planning. This position also serves as a technical point-of-contact for the assigned functional area and assists subject matter experts with ensuring data integrity, testing of system changes, report writing and analyzing data flows for process improvement opportunities. The HRIS Analyst also supports HRMS upgrades, patches, testing and other technical projects as assigned. Responsible for responding to help-desk tickets relating to HR system items.

DUTIES AND RESPONSIBILITIES:

HR Technology and Website

 Assists with system testing for patches and upgrades, including documentation and training

 Documents business processes and operational rules as they relate to HRIS

 Monitors and maintains system security for various classes of users or for the HRIS

 Develops queries for HR metrics, public records requests, and requests from HR and the campus community

 Coordinates with computer services staff to maintain and refresh databases when necessary

 Identifies communication needs related to HRIS and programs including, but not limited to, forms, processes, and use of systems

 Serves as the back-up for maintenance of the HR website

 Assists with web design

HR Technology Training

 Facilitates and trains employees as super-users and trainers to employees outside of the HR function

 Develops and assists HR areas with web courses

The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organization with which interaction is required to accomplish work and employer goals.

The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks; where applicable.

GENERAL QUALIFICATIONS

EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS:

Bachelor's degree in business administration, personnel management, or a related field of study; Masters preferred, or an equivalent combination of work experience and formal education.

EXPERIENCE:

4+ years of relevant work experience

Managing projects / processes, working independently with limited supervision

Coaching and reviewing the work of lower level professionals

Problems faced are difficult and sometimes complex

SKILLS:

Working knowledge of windows-based database, presentation, spreadsheet and word-processing software applications.

Phone skills.

Analytical skills.

Attention to detail.

Good oral and written communication skills.

Basic mathematical and accounting skills.

Budget related skills.

Good listening skills.

Project management and organizational skills.

Time management skills.

Report generation skills.

Human relations/interpersonal skills

Facilitation skills.

Presentation skills.

Problem solving.

Knowledge of PeopleSoft HRIS software system. Must be able to write queries to extract and report data in a usable format.

Knowledge of PeopleSoft table set-up and security system

MENTAL REQUIREMENTS:

Ability to read and comprehend state and federal regulations.

Ability to understand technical on-line payroll systems.

Ability to understand accounting and payroll concepts.

Ability to recognize and protect confidential data.

Ability to analyze problems and recommend solutions.

Ability to interpret city policies and use discretion in extending access to information.

Ability to train and guide others.

Alpha and numeric recognition.

Ability to work in an environment with constant interruptions.

Ability to compose letters, reports, and other documents.

Ability to exhibit diplomacy and judgment.

Ability to carry out assignments through oral and written instructions.

Ability to comprehend relational database principles.

Ability to learn and understand PC software applications.

Abstract and logical reasoning.

Ability to meet deadlines.

Ability to prioritize multiple tasks.

Ability to work independently.

PHYSICAL REQUIREMENTS:

Ability to make and receive phone calls.

Ability to distinguish colors

Ability to sit at computer terminal for an extended period of time.

Hand and eye coordination adequate to input data into computer and operate adding machine, typewriter, calculator, copier, and sealer.

SUPERVISORY RESPONSIBILITY (Direct & Indirect):

None.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.