CITY OF OVERLAND PARK - POSITION DESCRIPTION
JOB SUMMARY STATEMENT: Performs administrative and supervisory work in the management and operation of the Overland Park Arboretum & Botanical Gardens. Offering facility rentals, special events and programs to the public. Responsible for facility management and scheduling; coordinating programs and events; preparing annual budget; and hiring, training, and supervising staff. Participates in incident management as required.
DUTIES AND RESPONSIBILITIES:
Manages and coordinates the daily operation of the Arboretum & Botanical Gardens to include maintaining the physical environment of the facility.
Supervises full-time, part-time, temporary personnel, and volunteers. Recruits, trains, observes, and evaluates staff. Responsible for overall leadership climate and employee performance.
Coordinates scheduling, setup and supervision of all facility rentals and special events. Maintains up-to-date inventory of available equipment and supplies.
Coordinates and provides staff support to the Arts and Recreation Foundation of Overland Park and Friends of the Arboretum. Researches and develops plans to be presented for consideration to the members.
Prepares and monitors the annual operating budget for the facility. Maintains participation statistics for the purpose supporting long range planning and budgeting. Responsible for daily deposits; prepares revenue/expense reports; establishes fees and charges to meet revenue goals; and reports on activities and services.
Collaborates with facility maintenance staff to assure proper cleaning, maintenance and safety at the Arboretum & Botanical Gardens. Maintains supply and equipment inventories.
Develops and implements policies and procedures for consistent operations.
Develops and implements contracts for Arboretum & Botanical Gardens special events, conferences and meetings.
Promotes public relations through community and private sector contacts, marketing efforts, and personal contact with facility users in order to determine the needs of the community. Represents the
Arboretum & Botanical Gardens at community meetings and civic organization events.
Required to participate and manage the facility in accordance with the City's Emergency Operations Policy.
The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organization with which interaction is required to accomplish work and employer goals.
The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.
EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS:
Bachelor's degree in the following field(s) of study: Event Management; Parks and Recreation; Public Administration.
Master's degree in the following field(s) of study: Event Management, Parks and Recreation; Public Administration preferred.
Possession of appropriate, valid driver's license.
Must maintain an insurable driving record.
Possession of or ability to obtain and maintain a certification in CPR and First Aid Certifications within six months from date of hire.
Two years of experience in supervision of personnel.
Five years of experience in public or event management.
Ability to supervise and train others.
Attention to detail.
Diplomacy and judgment.
Good organizational and time management skills.
Good oral and written communication skills.
Basic math, accounting, and budgeting skills.
Good listening skills.
Good PC skills, including ability to use spreadsheets, database and website maintenance, word processing, presentation and publishing software applications.
Ability to analyze needs.
Ability to perform basic math and apply basic accounting principles.
Ability to read and comprehend federal, state, and local policies and regulations.
Ability to recognize and protect confidential information.
Ability to read and understand building plans and specifications.
Ability to work on several projects at one time.
Ability to work independently in a hectic environment.
Ability to follow verbal or written instructions.
Ability to learn new materials and systems.
Ability to prioritize work.
Ability to meet deadlines.
Alpha and numeric recognition.
Ability to learn and operate PC software applications, including point-of-sale software.
Ability to work in extreme environmental conditions.
Ability to make and receive phone calls.
Ability to identify and distinguish colors.
Ability to distinguish smells.
Ability to reach, stand, crawl, bend, climb, push, pull, walk for extended periods of time.
Ability to lift 50 lbs. and transport 20 ft.
Ability to push/pull up to 30 lbs.
Exposure to noisy conditions.
Ability to operate city cars, trucks and golf carts.
Ability to operate various hand tools and power equipment.
Ability to operate various office equipment such as adding machine, personal computer, copier.
SUPERVISORY RESPONSIBILITY (Direct & Indirect)
Direct: Operations Supervisor, Event Supervisor, Education Program Supervisor, Garden & Grounds Supervisor, and Volunteer Coordinator(s)
Indirect: Part-time and temporary employees and volunteers
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.