CITY OF OVERLAND PARK - POSITION DESCRIPTION

Responsible for the management of the City of Overland Park's public art and community events. Under direction, develops, plans, organizes, implements, and evaluates a wide variety of recreational and community service programs. Recruits, coordinates, trains and supervises part-time and temporary employees in assigned areas and vendors/suppliers for special events. Develops and prepares community programs, promotional materials, program budgets, and operations.

Develops, plans, organizes, implements, and evaluates a wide variety of recreational and community service programs and events.

Supervises and monitors the day-to-day operations of assigned programs and events; including making site visits; handling complaints; implementing and interpreting policies and procedures; training, scheduling work and evaluating staff; and making hiring and disciplinary recommendations.

Prepares a variety of reports and other documents such as operating, activity and statistical reports, promotional materials, agenda items and long ranging planning recommendations.

Responsible for the development, recommendation and implementation of goals, objectives, policies, procedures and work standards for the assigned recreation area.

Responsible for budget preparation and preparing cost estimates for budget recommendations. Monitors budget expenditures; prepares purchase requisitions; orders supplies and materials.

Responsible for and administering contracts and agreements for vendors and services.

Assists in the development and coordination of the marketing communications for programs and events.

Coordinates and provides staff support to the Arts and Recreation Foundation of Overland Park (ARFOP) and the Friends of the Arts (FOA). Research and develop grants to be presented for consideration to the members.

Performs other related duties as required.

The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organization with whom interaction is required to accomplish work and employer goals.

The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.

GENERAL QUALIFICATIONS

EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS:

A Bachelor's degree in recreation administration or a related field; or an equivalent combination of education and experience.

Possession of an appropriate valid driver's license required. Must maintain an insurable driving record.

EXPERIENCE:

Two years of increasingly responsible community recreation program, operations administration, event management, or arts management experience. Supervisory experience preferred.

SKILLS:

Good oral and written communication skills.

Organizational skills.

Basic math & accounting skills.

Good listening skills.

Attention to detail.

Working knowledge of windows-based presentation, spreadsheet and word-processing software applications.

Supervisory skills.

Time management skills.

Public speaking/presentation skills.

MENTAL REQUIREMENTS:

Ability to read and comprehend City policies and procedures.

Ability to exhibit diplomacy and judgment when dealing with City employees and the general public.

Ability to compose news and information articles.

Ability to train and guide others.

Ability to work in a hectic environment with many interruptions.

Ability to analyze complex problems and recommend possible solutions.

Ability to work independently.

Ability to learn and understand PC software applications.

Alpha and numeric recognition.

Ability to carry out assignments through oral and written instructions.

Ability to recognize and protect confidential information.

Ability to evaluate current programs, events, operations or tasks and find opportunities for improvement.

PHYSICAL REQUIREMENTS:

Ability to reach, stand, bend, stoop, climb, push and pull.

Ability to make and receive phone calls.

Mobility to tour and visit community center and indoor/outdoor activities.

Ability to lift to move and setup equipment required for programs.

Ability to operate City vehicles and equipment.

Ability to lift 30 pounds and transport 20 feet.

Ability to push/pull up to 30 lbs.

Alpha & numeric recognition.

Hand and eye coordination adequate to operate a office equipment

SUPERVISORY RESPONSIBILITY (Direct & Indirect):

Direct - Part Time Staff, volunteers, vendors and contractual service providers.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.