CITY OF OVERLAND PARK - POSITION DESCRIPTION

JOB SUMMARY STATEMENT: Manages City Finance and Accounting operations. Responsible for guidance, coordination and administration of the general ledger accounting system, accounts receivable and payable, revenue accounting and capital fixed assets. Manages accounting staff in the administration of accounting, production of information and in accordance with generally accepted accounting practices. Oversees the preparation of reports, including interim and annual financial statements. Coordinates staff City's annual independent audit. Performs managerial duties for Finance Division including daily supervision of the accounting team, conducting performance appraisals, recommending merit increases, hiring, and promoting personnel. Review existing City policies and procedure for compliance to current governmental reporting procedures and methods.

DUTIES AND RESPONSIBILITIES:

1. Directs and supervises accounting operations of the City. Responsible for coordinating the development, operation, maintenance, improvement and monitoring the City's enterprise financial accounting system.

2. Responsible for supervising and preparing journal entries, review and reconciliation of general ledger account balances, cash management and investments, capital assets and preparation of interim financial statements and reports.

3. Coordinates, directs and performs preparation of financial data for month-end close. Resolves integrity issues within the City's enterprise financial accounting system.

4. Supervises and directs preparation and review of reports (i.e. treasurer's report, trend analysis, cost recovery, ordinance checks, accounts receivable and investments).

5. Assists in providing financial directions and administration federal and state grants. Assures implementation of proper accounting and reporting processes for handling grant funds. Oversees completion and submission of grant-related reporting, including the annual Single Audit Report.

6. Works with departments to assist with financial and accounting issues. Advise and assist departments in the financial setup, implementation and reporting related to point of sale (POS) systems . Review POS financial reporting to ensure accuracy.

7. Directs and coordinates activities necessary to complete the City's Annual Comprehensive Financial Statements (ACFR) in conformance with generally accepted accounting principles and compliance with Governmental Accounting Standards Board (GASB).

8. Assists with supervision and coordination of City's annual independent audit. Oversees preparation of audit work papers to be used by independent auditors. Works directly with City's independent auditors.

9. Assists with coordination of internal audits to ensure that financial procedures are being followed, revenue collection procedures are within good business practices and cash collection is accurate

10. Reviews existing City policies and procedure for compliance to current governmental reporting procedures and methods. Reviews the current procedures for effectiveness and efficiency. Develops and recommends changes, new techniques, etc. as needed.

11. Develops and updates standard operating procedures. Trains personnel in proper operating procedures.

12. Performs managerial duties including conducting performance appraisals, recommending merit increases, hiring, and promoting personnel. Reviews and revises work assignments and policy and procedures as needed. Approves and oversees training and professional development of Division personnel.

13. The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organization with whom interaction is required to accomplish work and employer goals.

14. The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.

GENERAL QUALIFICATIONS

EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS:

â- Bachelor's degree in accounting, business, finance, or taxation, or an equivalent combination of education and experience. Bachelor's degree in accounting, business or financing with emphasis in accounting, or related field or an equivalent combination of education and experience.

EXPERIENCE:

â- 6 to 8 years of experience in the area(s) of finance and accounting including experience in a lead or supervisory position.

SKILLS:

â- Organizational skills

â- Excellent oral and written communication skills

â- Analytical skills

â- Ability to perform complex math and accounting analysis

MENTAL REQUIREMENTS:

â- Ability to understand mathematical concepts to include complex math and accounting functions

â- Ability to apply accounting principles.

â- Math aptitude.

â- Ability to comprehend computer software principles

â- Ability to read and comprehend complex City, state and federal policies and regulations

â- Ability to analyze complex problems and recommend possible solutions.

â- Ability to evaluate systems and recommends changes .

â- Ability to prioritize assignments

â- Ability to guide and train others

â- Ability to work under pressure and time deadlines

â- Ability to exhibit diplomacy and judgement when dealing with others

PHYSICAL REQUIREMENTS:

â- Hand and eye coordination adequate to type, operate and input data in a computer and calculator

â- Ability to place and receive phone calls

â- Ability to meet with and counsel employees

â- Visual stamina and acuity to review numerical data daily and to spend long periods looking at computer screen

â- Ability to sit and be attentive for extended periods of time

SUPERVISORY RESPONSIBILITY (Direct & Indirect):

Direct:

- Senior Accountant

- Accountant II

- Accountant I

Indirect:

- Supervisor, Finance & Accounting

- Senior Accounting Clerk

- Accounting Clerk

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.