CITY OF OVERLAND PARK - POSITION DESCRIPTION

The Office Administrator will coordinate office activities and operations while providing clerical and administrative support to management.

• Directs office activities and functions to maintain efficiency and compliance with company policies.

• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.

• Prepares agendas, makes travel arrangements, and maintains calendars for Chief Human Resources Officer.

• Oversees telephone services, email correspondence, and mail distribution.

• Maintains office supplies inventory.

• Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.

• Performs other related duties as assigned.

GENERAL QUALIFICATIONS

EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS:

• High school diploma or equivalent required; Associate's degree or higher in office administration or related field preferred.

• At least three years of administrative and clerical experience in Human Resources required.

REQUIRED SKILLS & ABILITIES:

• Excellent verbal and written communication skills.

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Strong supervisory and leadership skills.

• Ability to prioritize tasks and to delegate them when appropriate.

• Ability to function well in a high-paced and at times stressful environment.

• Basic understanding of how to operate standard business equipment.

• Proficient with Microsoft Office Suite or related software.

PHYSICAL REQUIREMENTS:

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds at times.

SUPERVISORY RESPONSIBILITIES:

• Records Clerk