Serves as the liaison between the City and vendors for RFPs related to HR.
Creates competitive analysis, submits timely reports as needed, and prepares presentations, proposals and other complex documents for high-level meetings.
Assist and drafts City Council FAED documents, by reviewing contractual agreements and terms.
Serves as the backup to the Senior HRIS Records Clerk to include the following tasks: Maintains filing systems and ensures proper retention, protection, and disposal of records; processes unemployment claims and fields employment verification requests.
Serves as backup to the Leave and Risk Specialist/Safety Council Administrator to include the following tasks: Clerical and administrative support to the Safety Council, coordinates/schedules medical treatment appointments for Worker's Comp injuries, Fitness for Duty, and DOT-related; fielding FMLA requests, coordinates with Third Party Administrator as it relates to injuries.
Assists with budget preparation and tracks expenditures.
Supervises risk management department in absences of Manager of Risk and Safety
Oversees the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
Directs office activities and functions to maintain efficiency and compliance with company policies.
Provides support to employees and management, including handling correspondence, preparing documents, and scheduling meetings.
Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
Prepares agendas, makes travel arrangements, and maintains calendars for the Chief Human Resources Officer.
Manages communication channels, such as telephone services, email correspondence, and mail distribution.
Maintains office supplies inventory to ensure resources are available when needed.
Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
Assist with establishing, updating, and implementing office policies and procedures to maintain order and efficiency.
Processes invoices and manages accounts payable and receivable.
Manages data entry and other record-keeping tasks.
Coordinates with Facilities for office maintenance and repairs.
Assist with regular office operations reports to management and identify areas for improvement.
Supports the recruitment, onboarding, and training of new employees during orientation.
Assists/coordinates various City events throughout the year to include.
Plans and coordinates departmental events.