CITY OF OVERLAND PARK - POSITION DESCRIPTION
JOB SUMMARY STATEMENT: Directs the police accreditation program by coordinating a variety of police department personnel and other resources to implement accreditation standards. Under limited supervision, the position requires performing a variety of complex administrative and managerial tasks including the collection and analysis of information from multiple sources, computer entry, statistical computation, and thorough research. The position requires maintaining databases of department policies, procedures, rules, and regulations in accordance with accreditation standards, federal and state laws, court decisions, county ordinances, and command staff directives. This position is responsible to ensure the department complies with all applicable standards, develops and maintains the ability to monitor continued compliance on a systematic and ongoing basis, and identify and promptly report or handle any events or circumstances that may jeopardize compliance with accreditation or other applicable laws, rules, or regulations. Advises senior command staff of the progress of the accreditation program and recommends course of action when correction is needed. The position will assist with various other needs within the Office of Professional Standards including but not limited to training, inspection, administrative reporting, and other duties as assigned.
DUTIES AND RESPONSIBILITIES:
Plan, coordinate, and manage Department accreditation program activities.
Gather and analyze data, monitor and measure Department adherence to accreditation standards.
Advise command staff of deficiencies or compliance concerns regarding Department compliance; prepare and maintain appropriate reports and internal communication.
Manage, maintain, and update current and archived Department accreditation files manually and electronically.
Attend meetings and conferences, professional workshops, and other accreditation related training.
Serve as the Department liaison with accreditation organizations to ensure current on accreditation standard changes and/or interpretations and application of accreditation standards.
Update and notify command staff of changes to any accreditation standards or the accreditation process.
Assist in preparing and/or reviewing all new and revised Department policies and directives to ensure compliance with accreditation standards.
Work collaboratively with Department personnel in policy development and review policies to ensure compliance with applicable laws and regulations.
Assist with the revision of manuals, procedures, and other internal publications for compliance with law enforcement standards. Track policy revisions through the approval process.
Review, draft, revise, and interpret agency policies and procedures.
Coordinate on-site accreditation assessments to enable the Department sufficient time and resources to achieve accreditation.
Develop and conduct training for Department personnel as needed; issue new and revised policies to Department employees; facilitate mock and/or other assessment activities.
Continual evaluation of accreditation needs--identify, implement, and manage the application of accreditation standards to meet audit requirements.
Maintain policy and procedure manuals.
Serve as administrator for the agency's electronic policy document management system, including maintaining the employee database, troubleshooting login issues, preparing reports, and issuing policy changes to all personnel.
Responsible for logistical planning, managing, and overseeing audit processes for accreditation mock and on-site audits.
Advise Command Staff and attend agency meetings to identify needs, explain requirements, coordinate changes, and report progress on accreditation efforts.
Assist other agencies in their accreditation efforts, to include conducting mock assessments.
Interpret state and federal accreditation standards for agency staff.
Maintain consistency regarding specific rules/guidelines in all policies and procedures.
Provide assistance to the Internal Affairs and Training Units as needed.
Compose, type, and format correspondence and special reports.
Prepare and conduct employee orientation training.
Perform other related duties as assigned.
EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS:
Bachelor's degree in criminal justice, public administration, business, or closely related field, or a sufficient combination of education and experience.
Must have and maintain a valid driver's license.
Able to pass a polygraph examination and background investigation.
Access to the Kansas Criminal Justice Information System (KCJIS) is required, so the following KCJIS requirements apply:
Must be at least 18 years of age.
Must have not been convicted of a felony or serious misdemeanor.
NCIC less-than-full access certification required within 6 months of hire.
Two to three years of applied experience, including use of PC and advanced knowledge in Google Suite.
Prior experience in analyzing complex information and interpreting/implementing standards, such as but not limited to auditing, inspecting, or compliance verification.
Ability to gather, compile, and analyze information.
Knowledge of office environment/equipment procedures.
Preparing written correspondence.
Experience with basic software programs such as Microsoft Office and Google products.
Basic math and accounting skills.
Good oral and written communication skills, including use of proper English, spelling, punctuation, and grammar.
Proficient typing and data entry skills.
Good listening skills.
Knowledge and understanding of practices, methods, laws, and ordinances pertaining to criminal justice.
Ability to prioritize multiple tasks.
Ability to work under pressure and meet deadlines.
Ability to work independently.
Ability to learn and understand PC software applications.
Ability to train and guide others.
Diplomacy and judgement.
Ability to work in a hectic environment with many interruptions.
Ability to comprehend and protect confidential and sensitive information.
Possess a high level of problem-solving abilities and self-initiative
Ability to negotiate, collaborate, and traverse in demanding and sensitive situations.
Alpha and numeric recognition.
Ability to make and receive phone calls.
Hand and eye coordination adequate to input information into computers, calculators, and other office equipment.
Visual stamina and acuity adequate to review alphanumeric data and to spend long periods looking at a computer.
Ability to sit in an office environment for extended periods.
Ability to operate a city vehicle.
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.