Project Manager, Facilities
Job No:
618
Band / Level:
GRADES EXEMPT - K
FSLA Status:
Exempt
FT / PT / Seasonal:
Full-Time
Positions for Job 618
Position
Department
Cost Center
Reports To
Project Manager, Facilities
1162
City Manager
Facilities Mgmt & Operation 1270
Director, Facilities
684
Summary
Responsible for the project development and management of various facilities projects and maintenance agreements. Develops project scope, schedule, cost and quality throughout the lifecycle of the project, involving relevant stakeholders and facility users. Utilizing project management standard methodology; creates, adjusts and executes project work plans, identifies required resources and manages operational aspects of the project from ideation to implementation. Creates and updates project status reports and maintains the Facilities Management & Operation portfolio.
Duties and Responsibilities
Assists in management of planning, scheduling, prioritizing and budgeting of Facilities projects.



Coordinates schedules and assignment of projects with management. Monitors and reports progress of projects. Prepares time estimates of proposed projects. Develops and implements work plans for operational, technical, and management projects and provides project management and oversight.



Assists in defining project scope and objectives.



Assists in the development of short and long range operational and strategic plans.



Assists in negotiation, development and administrations of contracts and agreements for services and materials. Prepares bid documents, bid specifications, and other agreements for internal and legal department review. May present proposed contract to City Council or committee for approval. Provides overall project administration.



Leads and/or participates in the development and selection of new departmental projects, enhancements to existing facilities/infrastructure and departmental grant requests. Includes facilitation and execution of analysis, requirements gathering, and documenting.



Develops schedules, project estimates, resource plans, and status reports. Conducts project tracking and analysis. Creates, distributes and maintains project documentation and communication.


Manages relationships and communication. Leads project management activities and provides an escalation path for city staff and vendor partners. Accountable for meeting timelines and communicating progress. Meets with members of the public as necessary.


Leads project meetings and conference calls, including project kick-off meetings, status meetings, issue resolution and post-project analysis.



Assists with establishing and maintaining project management standards and procedures.



Keeps abreast of current developments in Facilities Management by reading trade publications and attending seminars, classes and training sessions.



Coordinates the activities of in-house design and construction projects. Develops design programs and determines project special needs and priorities. Develops cost estimates and makes determination that adequate funding is budgeted for projects.



Serves on project design committees and assists with selection of professional services, fee negotiation, plan review, cost estimates, inspections, problem resolution and verifies work for payment.



Assists with preparation of a five-year capital program for development and maintenance of City Facilities. Assists in establishing project budgets, program needs, and schedules for capital projects and park plans. Assists with evaluating facility needs and developing priorities and planning strategies.



Assists the Facilities Director with collecting and organizing data and developing queries and reports that support asset management procedures and processes.



The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organization with whom interaction is required to accomplish work and employer goals.



The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance, policies, work deadlines, beginning and ending assignments on time and scheduled work breaks, where applicable.


General Qualifications
EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS:



Bachelor's degree in Engineering, Architecture, Construction Management, or a related field of study; or an equivalent combination of formal education and work experience.

Project Management Professional (PMP) certification is preferred.

Possession of an appropriate, valid driver's license.

Must maintain an insurable driving record.

Access to the Kansas Criminal Justice Information System (KCJIS) is required, so the following KCJIS requirements apply: must be at least 18 years of age; must not have been convicted of a felony; must not have been convicted of a serious misdemeanor; and must not have an arrest history the nature and severity of which warrant disqualification.



EXPERIENCE:



A minimum of five years of increasingly responsible project management experience in the areas of facilities construction and maintenance, or an equivalent level of experience in a related field.



SKILLS:



Excellent oral and written communications skills

Good listening skills

PC hardware and software skills

Analytical skills

Organizational skills

Supervisory skills

Tact and diplomacy

Principles and practices of project management and contract administration.

Current construction methods, costs and cost estimating.

Building and land use permits, processes and requirements.

Design and construction management including developing bid specifications, reading project drawings and evaluation of design and construction projects.

Fiscal management including budget preparation, cost and budget analysis, expenditure control and records management.



MENTAL REQUIREMENTS:

Ability to analyze complex problems and recommend possible solutions

Decision making ability

Diplomacy and judgment

Alpha and numeric recognition

Abstract and logical reasoning

Ability to train and guide others

Ability to adapt to a changing environment

Understanding of computer hardware and software



PHYSICAL REQUIREMENTS:

Ability to travel and tour City facilities and parks in adverse conditions.



Ability to traverse rough terrain.



Ability to operate City vehicles.



Ability to work in confined spaces.



Hand and eye coordination adequate to input computer.



Exposure to heights, vibrations, high voltage and loud noises.



Ability to work in adverse and extreme weather and environmental conditions.



Ability to make and receive phone calls.



Ability to distinguish smells and colors.



Ability to make and receive phone calls

Hand and eye coordination adequate for computer input

Visual stamina and acuity adequate to review alpha/numeric data to spend long periods looking a computer screen

Ability to speak to individuals and carry on a conversation



SUPERVISORY RESPONSIBILITY (Direct & Indirect):
Indirect: Contract Specialist, Manager - Facilities Management, Crew Leader - Facilities, Administrative Assistant - Facilities






The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.