CITY OF OVERLAND PARK - POSITION DESCRIPTION

The Senior HRIS Record Clerk is a technologically savvy people person who is passionate about

improving the employee experience through the use of technology, software, and data reporting. This person

improves the employee experience by assisting in implementing the technology and software required to more

efficiently process and receive HR personnel data. As delegated by the Admin, Safety, and Loss Prevention Manager the HRIS Records Clerk also

works collaboratively with the HR Team to deliver HR programs and services while working in accordance

with the Guiding Principles of the city while maintaining confidentiality of all personnel proceedings,

records and reports.

ESSENTIAL FUNCTIONS:

HR Reporting, Data Entry, and HR Software Support:

1. Process employment records including data entry of new hires, separations and miscellaneous

personnel actions.

2. Assist in the ongoing review, testing and implementation of HR information systems and software.

Including collaboration with technical staff to coordinate application of HRIS, and digital document

storage and signature software.

3. Write, maintain and support a variety of reports or queries utilizing appropriate reporting tools. Assist

in development of standard reports for ongoing HR and leadership needs. Help maintain data integrity

in systems by running queries and analyzing data.

4. Provide support for HR information systems including, but not limited to, researching and resolving

system problems, unexpected results or process flaws; recommend solutions or alternate methods to

meet requirements. Liaison with third parties and other stakeholders.

Assist in the Recruiting & Onboarding Process:

5. Assist and coordinate new hires during onboarding including issuing new hire paperwork, welcome

boxes, and answering new hire questions.

Process, Verify and Maintain Personnel Documentation:

6. Responsible for processing all personnel paperwork and keeping them meticulously organized in

digital document storage.

Other HR Duties

7. Assist in responding to first level employee questions about personnel policies and processes;

responsible for appropriately escalating questions or concerns.

8. Maintain IEM employee time-keeping system and records; ensure accuracy of IEM timesheets and

communicate hours to IEM Payroll;

9. Perform other duties assigned commensurate with the functions and level of the position.

10. Assisting in coverage of the front entry desk.

SUPERVISORIAL RESPONSIBILITIES: None

GENERAL QUALIFICATIONS

MINIMUM QUALIFICATIONS:

â- Education: High School diploma or GED.

â- Experience: Two (2) years of related experience in HR and three (3) years' experience in HRIS systems from an information technology background

Additional Knowledge, Skills and Abilities:

â- Above average organizational skills are needed to ensure maintenance of the personnel files and data

â- Must perform work with integrity and collegiality with colleagues at all levels.

â- Collaborative Skills required to partner both internally with the HR Team and with other external

departments to problem solve.

â- Must be self-directed and have the ability to effectively manage multiple priorities and complete

assignments within established time frames.

â- Communication skills (written and oral) to clearly, effectively and respectfully interact with diverse

individuals; secure and/or provide information to clarify situations and resolve problems.

â- Analytical/ problem solving skills to break down complex problems into component parts, make logical

conclusions, and take appropriate actions. Recognize trends, key actions and underlying issues.

â- Proficient at assessing issues and situations beyond 'face value' and have the ability to probe beyond

routine questions, identify, and resolve discrepancies in information.

â- Proficient with email software, web applications, enterprise software, spreadsheet software, and word

processing software.

â- Physical Demands: Requires frequent sitting, standing, walking, talking and hearing in a standard office

setting. Specific vision abilities required by this job include close vision to read printed materials and a

computer screen with ability to adjust focus. May occasionally lift and/or move up to 20 pounds. The noise level in the work environment is usually moderate.