Supervisor, Facilities Management


Manager, Facilities Management (122)


City Manager


Facilities Mgmt & Operation 1270









JOB SUMMARY STATEMENT: Directly supervises staff responsible for operations, maintenance, and repair of City buildings and equipment. Plans, schedules, allocates resources, and ensures the efficient operation and maintenance of City facilities. Assist manager of facilities management in the administration of the division. Coordinates maintenance activities with contractors. Assist in emergency operations, including snow removal, as required.


Directly supervises Building Maintenance Workers I & II. Performs function of supervisor that includes; interviewing prospective employees, conducting performance evaluations, making salary recommendations, providing developmental opportunities, and handling disciplinary actions.

Plans, schedules and prioritizes work assignments. Reviews work and conducts on-site inspections.

Plans, coordinates, and supervises all maintenance and repair of City facilities, facility equipment and systems. Develops schedules and plans for preventive maintenance such as, painting, electrical, plumbing, and remodeling. Monitors buildings and sets up maintenance schedules and plans in Energy Management System. Inspects equipment and buildings for future or emergency repairs and pm.

Plans, coordinates, and supervises work request or projects requested from other departments. Estimates project costs and project timeliness and schedule. Utilizes resources to accommodate and fulfill requests. Performs inspection of work during and after completion to ensure work is completed satisfactorily.

Performs and supervises skilled trades in the maintenance and remodeling of City buildings, including the following: carpentry, electrical, plumbing, drywall, and painting. Ensures compliance with building codes and safety regulations throughout remodeling process.

Assists with specifications and contract design of maintenance activities, maintenance projects, equipment or requirements maintenance activities and equipment purchase. Coordinates activities with contractor. Oversees and inspects contractor projects and activities to ensure work is on schedule and according to specifications.

Conducts periodic inspections of City properties, buildings and equipment. Ensures compliance with federal and state laws and regulations and local policies. Derives maintenance plans and repairs from deficiencies found, schedules repairs and follows up on repairs, as needed.

Reads and interprets prints, maps, drawings and diagrams; determines material, labor, and equipment requirements for various special projects. Conducts site inspections. Provides technical guidance and determines course of action should problems arise during projects.

Assists in budget preparation and administration. Prepares specifications for equipment purchases, analyzes bids, ensures vendor compliance with specifications, and recommends bid acceptance. Purchase commodities and equipment in accordance with the City's purchasing policies. Approves and monitors purchases by subordinates. Codes bills and invoices. Seeks quotes and prepares purchase orders. Assist in project and program estimates for CIP.

Monitors energy consumption and usage at City facilities by utilizing Utility Manager Software. Makes adjustments to schedules and set points via the Energy Management System to maximize energy efficiency.

Assists with the administration of the Ccure Access Control System to include issuing and deletion of access security cards and the issuing of secure key system to City facilities and to City employees.

Participates in planning the long-range and short-range projects and activities for the division. Collaborates with Facilities Management Manager in planning the project schedule for assigned functional area. Determines resources needed (labor, equipment, service and materials) and develops general work plan for staff. Coordinates with and assists other departments as needed on special projects or tasks.

Responsible for Division Safety Program, including Hazardous Communication Program, MSDS, proper personal protective equipment, and monthly safety meetings. Supervises on the job safety, safe work conditions and safe work habits.

Assists in emergency operations, including snow removal, as required.

The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organization with whom interaction is required to accomplish work and employer goals.

The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.



Basic education (general high school), plus business or correspondence courses equivalent to 1 - 2 years in the areas of plumbing, carpentry, and electrical.

Possession of an appropriate, valid driver's license. Must maintain an insurable driving record.

Employees hired on or after May 12, 2008, must have or obtain a commercial driver's license within 12 months of employment with the City.


Five - six years of building maintenance experience including plumbing, carpentry, and electrical.

Four years HVAC. Two years supervision.

Or equivalent levels of experience.


Good oral and written communication skills.

Safely and effectively operate a wide range of shop hand and power tools.

Supervisory skills.

Manual dexterity.

Good listening skills.


Ability to prioritize work projects.

Ability to understand laws, statutes and ordinances impacting the public buildings division

Ability to estimate equipment and supply usage and order replacements based on need and use.

Ability to use judgement, tact and diplomacy when dealing with co-workers, other city employees and outside contractors.

Ability to analyze situation and recommend an appropriate action plan.

Ability to read and comprehend technical manuals that relates to equipment usage and mechanical components.

Ability to read and understand building plans and specifications.

Ability to train and guide others.

Alpha and numeric recognition.

Mechanical aptitude.

Ability to analyze safety situation.

Ability to work under distracting conditions.


Hand and eye coordination adequate to safely operate hand and power tools appropriate for the job.

Mobility to travel to all City facilities.

Ability to visually inspect work sites.

Ability to communicate work assignments to appropriate personnel.

Ability to distinguish colors.

Ability to distinguish smells.


Direct: Facilities Maintenance Technicians I & II.

Indirect: Administrative Clerk (part-time).


The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.