CITY OF OVERLAND PARK - POSITION DESCRIPTION
JOB SUMMARY STATEMENT: Assists Court Supervisor with organizational development, leadership and supervision of the Clerk division of the Court. Provides direct supervision to Municipal Court clerks as directed by the Court Supervisor. Assists Court Supervisor with management and operational procedures related to daily court business.
DUTIES AND RESPONSIBILITIES:
Supervises Municipal Court clerks as directed by Court Supervisor. May assist in hiring, selection and training of clerical staff. Assesses the skill level of staff and assists the Court Supervisor with planning the training path. Provides coaching, conducts corrective counseling, scheduling, and duty assignments. Processes payroll and leave requests for all direct reports. Investigates complaints and takes action as needed.
Assists Court Supervisor in ensuring compliance with operational policies and procedures as mandated by the department, city, and state. Monitors clerical work activity and audits case files to assure proper completion of all documents and facilitation of judge's orders. Verifies and/or submits all required forms/reports to agencies such as the Kansas Bureau of Investigation, Kansas Department of Revenue for drivers license reinstatements, and criminal history agencies, etc.
Assists Court Supervisor in completing all required daily, weekly, and monthly financial reports and completes financial tasks including the bond ledger/log, restitutions, refunds, invoice processing, and reconciling the daily deposit with financial activity reports as needed. Assists with any financial inquiries.
Assists with technical administration of Court Case Management System to include setup, updates, development of forms and reports, etc.
Provides backup up to all clerk's office positions, within policy.
Coordinates the police officers court appearance schedule and establishes court dockets as directed by the Presiding Judge and/or Court Supervisor.
Serves as Acting Court Supervisor in times of absence or as directed.
Performs any other duties as requested by the supervisor and/or chain of command including any duties required during an emergency or incident response.
The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors, and any other persons or organizations with whom interaction is required to accomplish work and employer goals.
The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.
EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS:
Associate's Degree preferred or equivalent combination of education and work experience.
Access to the Kansas Criminal Justice Information System (KCJIS) is required, so the following KCJIS requirements apply:
Must be at least 18 years of age.
Must have not been convicted of a felony or serious misdemeanor.
Two years supervisory experience is strongly preferred and given preference. Formal education or training in management or indirect supervisory experience may be considered and substituted.
Two years of increasingly responsible administrative and/or clerical experience.
Experience working in a court, criminal justice or legal setting is preferred.
Energetic and enthusiastic team player.
Excellent people management and leadership skills.
Supervisory, coaching and employee development skills.
Excellent interpersonal communication skills.
Good oral and written communication skills.
Good listening skills.
Basic math & accounting skills.
Alpha and numeric recognition.
Ability to work in an environment with frequent interruptions or distracting conditions.
Ability to promptly assess situations and use judgement in responding.
Ability to recognize and protect confidential information.
Ability to break down complex issues into individual steps.
Ability to perform all job duties with a high degree of accuracy.
Hand and eye coordination adequate to operate computer, copier, miscellaneous office equipment.
Visual stamina and acuity adequate to review alpha/numeric data and to spend extended periods looking at computer screens.
Ability to communicate effectively over the telephone.
Ability to attend court proceedings at the justice center.
SUPERVISORY RESPONSIBILITY (Direct & Indirect):
Court Clerks as directed by Court Supervisor.
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.